Fundraising letter template
Write a clear request for support with a goal, a deadline and one simple way to help.
A useful fundraising letter tells people who you are, what the money will do and how to help. Replace the fields to create a draft you can copy into an email, newsletter or printed letter.
The details you type stay in this page. They are not submitted to RaiseFunds.
Make the request specific
Write about a real need your supporters can picture. "Help our team travel to the regional tournament" is clearer than "support our activities". Add your fundraising target and the date you need orders or donations by.
Give people one clear next step
For a product fundraiser, say what supporters can buy and link to the order page. For an event, include the date and how to register. For a donation appeal, link directly to the fundraiser and explain what their donation will support.
Check that the link works on a phone. If you print the letter, include a short address or a tested QR code as well as a way to contact the organiser.
Before you send it
- Replace every placeholder and confirm names, dates and amounts.
- Get permission to use any photo, story or personal details.
- Check with your school or group before contacting its mailing list.
- Explain any collection or delivery details supporters need to know.
- Plan a thank-you and an update after the fundraiser finishes.
The template is a starting point. Use your own voice, describe your cause honestly and keep the request short enough to read on a phone.
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