A better margin?
Check the whole quote.

Compare fundraising suppliers on what your group could keep. Include the minimum order, freight and costs that a headline profit per item can leave out.

Compare your quotes

How to compare fundraising supplier profit

Use the same planned sales quantity for each quote. Calculate sales income minus the cost of all units you must purchase, minus other costs your group pays. If a minimum order is larger than expected sales, include that unsold stock in the supplier bill.

Compare the same pack size and use consistent tax-inclusive or tax-exclusive figures as advised by your treasurer. Include payment fees your group absorbs in other costs, and leave out fees paid separately by supporters.

Put your quotes side by side.

Starting figures are made-up examples. Replace them with current written quotes.

Planned units sold for every quote

Use the same expected sales volume to compare fairly. Whole units from 0 to 1,000,000.

Quote name

Selling price per unit

What your group receives per sale before costs, in NZD.

Supplier cost per unit

Use the same unit or pack size as the selling price, in NZD.

Freight and other costs

Total costs for this scenario, including fees your group pays, in NZD.

Minimum units to purchase

Enter 0 if there is no minimum order.

Estimated net proceeds$700.00

Sales income: $2,000.00
Units to purchase: 100
Supplier invoice: $1,200.00
Other costs: $100.00
Units left unsold: 0

Break even at 13 units sold, if these prices, minimum order and other costs stay the same.

Quote name

Selling price per unit

What your group receives per sale before costs, in NZD.

Supplier cost per unit

Use the same unit or pack size as the selling price, in NZD.

Freight and other costs

Total costs for this scenario, including fees your group pays, in NZD.

Minimum units to purchase

Enter 0 if there is no minimum order.

Estimated net proceeds$100.00

Sales income: $2,000.00
Units to purchase: 150
Supplier invoice: $1,650.00
Other costs: $250.00
Units left unsold: 50

Break even at 95 units sold, if these prices, minimum order and other costs stay the same.

The calculation pays for all 150 units but counts income only from 100 sales. Unsold stock has no assumed resale value.

The difference between the highest and lowest projected net proceeds is $600.00 at 100 units sold.

All amounts are NZD. Your figures stay in this page and are not saved or submitted. This assumes each unit costs the same, you purchase at least the minimum, and there are no extra pack-size rules or tiered prices. Other costs stay fixed when calculating break-even; update the quote if fees or freight change with volume.

The cheaper unit can leave you with less.

These are invented figures to explain the maths, not real supplier offers.

For 100 sales at $20, Quote A charges $12 per unit with no minimum and $100 of other costs. Your group receives $2,000 and spends $1,300, leaving $700.

Quote B charges $11 per unit, but requires a 150-unit order and has $250 of other costs. Your group still receives $2,000. You pay $1,650 for the products plus $250, leaving $100 and 50 unsold units.

Keep the calculation honest

Units purchased: The larger of planned sales and the minimum order
Sales income: Units sold × selling price
Net proceeds: Sales income − all purchased units × unit cost − other costs

The tool gives unsold stock no income. Only count extra sales once you have a reasonable basis for expecting them.

What does break-even mean here?

Break-even is the smallest whole number of sales that covers the required purchases and other costs. When you have already committed to a minimum order, the first sales help cover that fixed purchase. After sales exceed the minimum, each extra sale also needs another unit from the supplier.

The calculation holds the entered unit prices and other costs constant. A freight surcharge, carton-size rule, discount tier or payment fee that changes with volume can change the answer. Get the supplier to confirm those details before treating a break-even number as an order target.

The number is only part of the decision.

Storage: confirm how many units you can receive and safely store, including anything left unsold.
Terms: get minimum quantities, quote expiry, payment deadlines and cancellation terms in writing.
Collection: agree the delivery date and who handles shortages, damage and uncollected orders.
Demand: use a realistic sales estimate. Expressions of interest are not confirmed payments.

Use the supplier quote checklist

Quote agreed? Give supporters one place to order.

Raised can help your group collect product orders online. Confirm your supplier arrangement and payment settings before opening sales. RaiseFunds and Raised are from the same team.

Explore Raised product fundraising

Keep the plan moving.

Set your fundraising target Prepare for collection day Find a product your group will love

How to compare fundraising supplier profit

The cheaper unit can leave you with less.

These are invented figures to explain the maths, not real supplier offers.

For 100 sales at $20, Quote A charges $12 per unit with no minimum and $100 of other costs. Your group receives $2,000 and spends $1,300, leaving $700.

What does break-even mean here?

The number is only part of the decision.

Storage: confirm how many units you can receive and safely store, including anything left unsold.

Terms: get minimum quantities, quote expiry, payment deadlines and cancellation terms in writing.

Collection: agree the delivery date and who handles shortages, damage and uncollected orders.

Demand: use a realistic sales estimate. Expressions of interest are not confirmed payments.

Use the supplier quote checklist